Lottery Explained

Why is there a Lottery?

TCUL believes in preserving the 4-3 gender ratio for our co-ed leagues (we have received requests to go 5-2, but feel this marginalizes women both in spirit and on the field).  For our traditional co-ed leagues we have roster sizes of 9 men and 6 women, and for our masters league we have a roster size of 10 men and 7 women.  Due to the popoularity of our leagues with men, it has historically been the number of women registrations that dictate the size of our leagues.  In every year to date, more men have signed up than we have room for.  We used to award spots on a first come first serve basis, but in the last year that was the case, the leagues filled up for men in less than 15 minutes.  This makes it so that anyone that can't be at a computer right when registration opens had no chance of playing summer league.  That system also had people playing in multiple leagues when there were a lot of people completely left out.  For those reasons we developed the Lottery.

How does the 2019 Lottery work?

When men register for our co-ed summer leagues we have them specify the number of leagues they would like to play in (you pay for each of these) and the priority in which they would liked to be placed into their leagues.  When we run the lottery, every person gets 1 lottery ticket (regardless of the number of leagues or priorities they selected) in the first lottery group.  Then we randomly start drawing tickets until everyone has been chosen once. Then, in cases where men paid for multiple leagues, everyone who has gets chosen at random until round two is done, and then the final round is completed.  Here is how it works (this example is for a 3-priority lottery Co-Ed Rec, Co-Ed Advanced, and Masters for example). It should be noted, it is often difficult to get into multiple co-ed leagues unless there is either an extremely high number of women who register or there is a significant lack of interest by men in one of the three leagues.

Pre-lottery draw:

  • Any man carpooled with a woman, both of whom reciprocate the linkage and have paid, receive an exemption. All men who fall into this situation will be placed at the top of the lottery draw so that they are guaranteed entry into the league (women no longer have to wonder if their male carpool will get into a league or not).
  • The above item is valid only for one co-ed league, so if the same man/woman carpool registers for multiple leagues, the exemption only counts for the man's primary league. The lottery will be in effect for the other leagues.

Lottery:

  1. Player's ticket is drawn.
  2. Player is placed in their primary league choice.
  3. Once all players have been drawn once, players who registered for multiple leagues are drawn again and they are placed in secondary league choice.
  4. Once all players have been drawn twice, players who registered for multiple leagues are drawn again and they are placed in their third league choice.
  5. Player lottery positions are communicated to individuals.
  6. As more women register during the open registration period, teams are added until registration closes. As teams are registered, the lottery numbers for those who will be in the league will be updated.

*Note: Lottery numbers can change if individuals cancel registrations.

*Note 2: If a woman who is a part of a man/woman carpool cancels her registration after the lottery and before the draft, the individual she is linked to will lose their exemption and will move to the bottom of the lottery list. 

FAQ

Why are there multiple lottery groups in during the lottery process?

This ensures that every player is drawn once before any player is drawn a second time, and that every player (that has 2 leagues paid for) is drawn twice before any player is drawn a third time.  We do this to make sure that everyone is drawn at least once before we start assigning additional spots. Our goal is to get as many individual players into a league as we can.

How do I check my lottery status?

Lottery status is listed in your league registrations.  To check this log into your account, click the My Account button on the top task bar (below Home), and select the Registrations tab.  Under the current year you will see league registrations (in addition to the lottery registration you already created).  Press the View link on each of these league registrations.  The 3rd item in your registration will be Lottery with will show your status.

I'm a man carpooling with a woman.  Do I really get exempted into my primary league? Or do I have the possibility of still not getting into league?

Yes, you will get into your primary league of choice! Since every man/woman carpool guarantees one woman to participate in the league, and the women on a roster are less than men on a roster, there can never be too many men carpooled to women in a league... so you're in! Well, assuming the following conditions are met:

  • You register during the lottery period and pay.
  • Your woman carpool also registers during the lottery period and pays.
  • You note the woman as your carpool.
  • The woman you note also notes you as her carpool.

I'm volunteering to captain. That means I'm guaranteed to get into a league, right?

Unfortunately, no (well, unless you're a man carpooled with a woman so fall into the exemption situation above). We do not provide exemptions for individuals who note in their registration that they would be captain volunteers. We are happy you'd love to help out, and if you get into a league where you noted you'd like to captain we'll likely take you up on it, but it doesn't guarantee a spot in a league. In rare situations if a league is unable to field enough captains from the individuals who made it into the league (which would only happen if we could not get enough people from a league to volunteer as captains), we may look to individuals not in the league to assist. Before that is even considered, all of the individuals in a league will be queried to see if they would like to fill a captain position. 

Pre-2019 Lottery Information (kept for historical reference):

When men register for our co-ed summer leagues we have them specify the number of leagues they would like to play in (you pay for each of these) and the priority in which they would liked to be placed into their leagues.  When we run the lottery, every person gets 1 lottery ticket (regardless of the number of leagues or priorities they selected) in the first lottery group.  Then we randomly start drawing tickets.  Here is how it works (this example is for a 3-priority lottery Co-Ed Rec, Co-Ed Advanced, and Masters for example).

Abridged Version -

  1. Player's ticket is drawn.
  2. Player is placed in their primary league choice.
  3. If #2 cannot be done, they are placed in secondary league choice.
  4. If #3 cannot be done, then they are placed in their third league choice.
  5. If #4 cannot be done, then they are placed on the waitlist of their primary league.
  6. When every player ticket has been drawn once, repeat the process for players that want to play in multiple leagues.

Complete Version -

  1. Draw a name from the current lottery group.
  2. Check if there is space in their priority 1 league.
    1. If there is space, place the player in that league. Go to step 5.
    2. If there isn't space, and they have an additional league priority, go to step 3.
    3. If there isn't space, and they don't have an additonal league priorty, place them on the waitlist for this league. Go to step 5.
  3. Check if there is space in their priority 2 league.
    1. If there is space, place the player in that league. Go to step 5.
    2. If there isn't space, and they have an additional league priority, go to step 4.
    3. If there isn't space, and they don't have an addiitonal league priorty, place them on the waitlist for their priority 1 league. Go to step 5.
  4. Check if there is space in their priority 3 league.
    1. If there is space, place the player in that league. Go to step 5.
    2. If there isn't space, place them on the waitlist for the league with the waitlist for their priority 1 league. Go to step 5.
  5. Check to see if the player has specified (and paid for) an additional league.
    1. If they do, place their name in the next lottery group.  Go to step 6.
    2. If they don't, go to step 6.
  6. Has the entire population of the current lottery group been drawn?
    1. If no, go back to step 1 with the current lottery group.
    2. If yes, check if the next lottery group has any players in it.
      1. If there are, go to step 1 with the next lottery group.
      2. If there are not, go to step 7.
  7. Lottery is over.

The lottery will create individual league registrations when you are placed into a league or onto the waitlist for a league.  You will only get the number of league registrations equal to the number of leagues you paid for.

What do these statuses mean?

The lottery statuses are determined by our estimates for the league sizes based on last year's numbers.  The statuses are...

  • Selected ... you are in the league unless we shrink the league by more than 2 teams
  • Standby ... you might be in the league depending on our final numbers
  • Not Selected ... you most likely will not be in the league barring an expansion of more than 2 teams or a lot of cancellation

As you can tell from above, we are actually under-reporting the number of people in the league and using Standby instead.  We do this because we have no way of knowing the actual size of the league because we need to wait and see the number of women that register.  We choose to under-report to make sure we don't tell people they are Selected when it turns out they won't be.  If you are Standby, have patience.  With cancellations and league size estimates, there is a good chance you will make it into the league, but it's not guaranteed.

After the lottery, I have a league registration for my second choice league, but not my first.  Why is that?

This means you only paid for 1 league.  When your name was drawn, your first priority league was full and you were placed in your second priority league.  The registration is then created for your second priority league.  Since you only paid for 1 league, your name is then removed from the lottery.  The lottery assumes that you would rather be guaranteed a spot in your secondary league than be placed on the wait list for your primary league.  If you want both, then you would need to register for 2 leagues when creating your lottery registration.